Personal Assistant to Executive Sales Director International in full & part time (m/f)

For our Marc O’POLO Headquarters in Stephanskirchen we are looking for a Personal Assistant to our Executive Sales Director International in full & part Time (m/f), who actively contributes to our success story with passion and commitment. Fix term for app. 12-18 months from appointment (maternity leave coverage).

Your tasks:

  • Key responsibilities include the management and continuous updating of calendars, overseeing deadlines, arranging complex travel itineraries including arranging visas, currency, transfers, hotels
  • Organize and arrange internal and external meetings as appropriate, preparing, collating and holding all relevant and required papers/information and preparing documents and presentations
  • Compile meeting agendas, take minutes and distribute papers and ensure that the Sales Director International has all necessary papers and information for attendance at meetings.
  • Furthermore record and follow up on action points agreed in meetings and ensure these are completed within agreed timescales
  • Manage the arrangements for customers and employees from other offices and companies and act as a point of contact/coordination for the arriving people
  • Lead or support, as required the planning and organizing of company events
  • Assist with special projects as requested
  • In addition, you will be in charge of controlling the inflow of paper and e-mail communication and the preparation of responses and provide full administrative support
  • Work closely with your superior in both business and personal matters
  • Compiling traveling expenses notes

Your profile:

  • Experience in an assistant role for an executive in a preferably international organization
  • Your superior will be absent from the office for considerable periods of time, which requires an independent and very proactive work ethic
  • Fluent in English and German and display a feeling for the nuances of this language
  • Diplomatic and cheerful assistant who radiates intelligence, assertiveness and efficiency, combined with a professional appearance
  • Outgoing person, who easily liaise with different audiences and cultures as your superior maintains a global network of contacts
  • Dynamic person with strong planning skills and utmost detail-orientation since the position requires juggling multiple tasks simultaneously
  • Willing to be fully committed and always prepared to take the initiative and enjoy versatile assignments

If you would like to become a part of our team, please send in your application exclusively online (in german or english), indicating your start date and salary expectations, at the button below.

Please note that our application portal is not optimized for mobile devices. Therefore please do not use mobile devices with iOS, Android or Windows Phone for the data acquisition. We are looking forward to meeting you!